Road Naming and Numbering Policy

Reference: P18-005
Status: Approved 2 October 2018

1.    INTRODUCTION

The New Plymouth District Council (the “Council”) is responsible for the naming of roads and numbering of land and buildings under sections 319, 319A and 319(j) of the Local Government Act 1974 (LGA 1974).

A wide range of people use road names and property numbers to accurately locate properties, including: emergency services; postal and delivery services; service deliveries like power, telephone and water; and the general public.

This policy revises or replaces previous road naming provisions, and adds a new address numbering policy to provide certainty and consistency for clients, the Council and wider community.

Council has also adopted the Land Information New Zealand AS/NZ 4819:2011 – Australian/New Zealand Standard – rural and urban addressing standards (the “LINZ Addressing Standard”), as the basis for this policy throughout the New Plymouth District. 

2.    OBJECTIVES

The objectives of this policy are to:
a.    Provide a clear, consistent and logical approach to road naming in the New Plymouth District;
b.    Ensure the road naming process is as efficient and cost-effective as possible;
c.    Provide opportunities for Maori to develop capacity, and participate in Council decision-making as required under section 81 of the Local Government Act 2002; and
d.    Ensure the character of the District is maintained and enhanced.

3.    DEFINITIONS

Road:    means a road as defined in section 315 of the LGA 1974.
Name (as in the name of the road): means the word or name used to identify a road, excluding the road type (e.g., Crescent, Place, Street, etc.).
Private ways (e.g., rights-of-way, common access lots, etc.): for the purposes of this policy, “private way” refers to both private roads and private ways as defined by section 315(1) of the LGA 1974.

 4.    PRINCIPLES

When implementing this policy, the Council will be guided by the following principles:
a.    This policy should be read and applied alongside the LINZ Addressing Standard;
b.    All names for roads and private ways will be confirmed through Council resolution, as set out in s319A of the LGA 1974;
c.    Te Huinga Taumatua Committee (the “Committee”) is the authority delegated to make road naming and re-naming decisions under this policy;
d.    Facilitate where required, affected parties in reaching a consensus on the name of a road;
e.    Completing road naming and renaming requirements for roads and private ways will be the responsibility of the applicant, and must be approved by the Council;
f.    Where appropriate, Council supports tangata whenua to develop capacity, and participate in road naming processes;
g.    Costs associated with the naming or renaming of a road or private way will be borne by the applicant; and
h.    Council has full discretion in approving road names, including road type designations.

5.    RESPONSIBILITY

The New Plymouth District Council is responsible for implementing this policy.

 6.    ROAD NAMING POLICY

a.    This policy will apply to:

•    All roads, including any road vested in Council; and
•    Private ways that have:

-    Six or more primary address sites; or
-    The potential to develop six or more primary address sites (where “potential to develop” is determined at the point of subdivision); and

b.    This policy will only apply to formed roads and not unformed or paper roads unless the Council deems necessary.

7.    ROAD NAMING CRITERIA

a.    All proposed road names must comply with the Council Road Naming Criteria attached to this policy as Appendix 1, which details the:

•    Preferred themes for proposed road names across the District in order of priority; and
•    General road naming criteria based on the LINZ Addressing Standard;

b.    Further to Appendix 1(1A)(e), where a proposed name is that of a living person:

•    That person will not have been convicted of a Category 3 or 4 offence(s) under the Criminal Procedure Act 2011; and
•    Where a living person after whom a road is named is later convicted of a Category 3 or 4 offence(s) under the Criminal Procedure Act 2011, the Council reserves the right to initiate a renaming of the road concerned; and

c.    The criteria for submitting a road name to Council is attached to this policy as Appendix 2.

 8.    COUNCIL NOTIFICATIONS

8.1    Affected parties
For the naming or renaming of a road or private way: a.    An affected party may include, but is not limited to:

i.    Any property owners or occupiers whose property address will require changing as a consequence of the naming of a road;
ii.   Tangata whenua actively carrying out their cultural obligations as Kaitiaki (customary guardians) in the area;
iii.   A mandated iwi authority or post-settlement governance entity (PSGE); and
iv.   Any other person(s) directly affected as determined by Council;

b.    To ensure sufficient time for affected parties to participate in road naming or renaming processes, Council officers will, no less than twelve weeks before the closing date for submissions:

•    Identify, then notify affected parties where a road requires naming or renaming; and
•    Include in any out-going communications, information including:

i.    Name of the applicant;
ii.    Reason for naming or renaming a road;
iii.    Entitlements as an affected party;
iv.    Planned engagement and consultation activities; and
v.    Final date Council accept road naming proposals.

8.2    Interested parties
    For the naming or renaming of a road or private way:
a.    An interested party may include, but is not limited to:

•    The general public; local residents; societies, social groups, clubs and organisations; property owners of neighbouring areas; or
•    Any other person(s) not directly affected as determined by the Council;

b.    Council officers may, where appropriate, identify then contact an interested party no less than twelve weeks before the closing date for submissions, and include in any out-going communications, information including:

i.    Name of the applicant;
ii.    Reason for naming or re-naming a road;
iii.    Entitlements as an interested party;
iv.    Planned engagement and consultation activities; and
v.    Final date Council accept road naming proposals; and

c.    In some situations, Council officers may determine that it is appropriate to directly contact an interested party, in relation to a proposed road name.

8.3    Applicant’s obligations to consult
Neither 8.1(b) and 8.2(b)(c) above, replaces or releases an applicant from consulting with all affected parties (see 9.1(d) and 9.2(h) below).

9.    ROADS AND PRIVATE WAYS

9.1    Naming new roads and private ways
a.    The applicant is responsible for completing all road naming requirements for new roads or private ways;
b.    For roads created as a result of a new subdivision, the developer will be responsible for completing all road naming requirements;
c.    Private ways with six or more primary address sites, or the potential to develop six or more primary address sites (where “potential to develop” is determined at the point of subdivision) must be named;
d.    The applicant must provide evidence that consultation has been undertaken in good faith with all affected parties, and that they:

•    Have had an opportunity to propose a name; and
•    Support the final list of names proposed;

e.    Evidence that road naming conditions have been, or are nearing completion (e.g., road names identified, consultation completed, or new road names approved) must accompany the survey plan, when it is submitted to Council for approval under s223 Resource Management Act 1991;
f.    The applicant should submit names for any new road or private way on the Council Road Name/Renaming Request Form;
g.    All proposed names must comply with the Council Road Naming Criteria attached to this policy as Appendix 1;
h.    Indicating a preferred option, the applicant should provide the following:

•    A maximum of four proposed names for each new road; or
•    A maximum of two proposed names for each new private way;

i.    Where the applicant prefers not to provide options for a road name, Council officers will recommend additional names;
j.    Where a previously unnamed road or private way is vested in Council, the process above will apply; and
k.    To remove all doubt:

i.    Where an applicant submits a request to name a new road:

•    As an affected party, tangata whenua must be consulted;
•    Where required, Council will facilitate discussions between an applicant and affected parties to reach a consensus on road naming; and
•    Interested parties are ineligible to propose a name; and

ii.    Where an applicant submits a proposal to name a new private way:

•    Interested parties are ineligible to propose a road name.   However, the Council will contact tangata whenua for the purposes of 1A((ii)(a)) of the Council Road Naming Criteria (Appendix 1 refers); and

iii.    New Plymouth District Council Community Boards are not an affected party as they receive Council Road Naming Reports for comment.

9.2    Renaming an existing road or private way
a.    Any member of the public may apply to the Council to change the name of an existing road or private way;
b.    Criteria for renaming a road or private way are attached to this policy as Appendix 3;
c.    A request must be submitted on the Council Road Name/Renaming Request Form;
d.    All proposed names must comply with the Council Road Naming Criteria attached to this policy as Appendix 1;
e.    The request should be accompanied by supporting evidence such as research, historical documentation, maps, photographs, etc.;
f.    Indicating a preferred option, the applicant should provide the following:

•    Four names for each existing road; or
•    Two names for each existing private way;

g.    Where the applicant prefers not to provide options for a road name, Council officers will recommend additional names;
h.    The applicant should provide evidence that consultation has been undertaken in good faith, and that where possible, affected parties:

•    Agree with the proposal to change the existing name;
•    Have had an opportunity to propose a name; and
•    Support the final list of names proposed; and

i.    To remove all doubt:

i.    Where an applicant submits a request to rename a road:

•    As an affected party, tangata whenua must be consulted;
•    Where required, Council will facilitate discussions between an applicant and affected parties to reach a consensus on road naming; and
•    While interested parties may submit a road name, Council will prioritise proposals from an applicant and affected parties; and

ii.    Where an existing private way requires renaming, interested parties are ineligible to propose a name.  However, Council will contact tangata whenua for the purposes of 1A((ii)(a)) of the Council Road Naming Criteria (Appendix 1 refers); and
iii.    New Plymouth District Council Community Boards are neither an affected or interested party as they receive Council Road Naming Reports for comment.

9.3    Naming private ways
a.    Council has no statutory power to allocate names to private ways;
b.    If an applicant wishes to officially name a private way, they must comply with this policy and the Council Road Naming Criteria (Appendix 1 refers); and
c.    Council has no responsibility for the signage, maintenance or upkeep of any private way.

9.4    Naming and renaming roads in retirement villages
In addition to the relevant provisions in this policy:
a.    All formed roads in a retirement village should be named, with the exception of short roads or cul-de-sacs with five or less primary address sites;
b.    Only road name types and abbreviations from the LINZ Retirement Village Guideline (the “LINZ Retirement Village Guideline”) may be used for all formed roads in a retirement village;
c.    Proposed names for roads in a new retirement village must comply with both the LINZ Retirement Village Guideline and Council Road Naming Criteria attached to this policy as Appendix 1; and
d.    While not intended to apply retrospectively, the LINZ Retirement Village Guideline and relevant provisions in this policy may be applied where the need to evaluate addressing in an existing retirement village arises.

10. COUNCIL ROAD NAMING REPORT

a. The minimum information requirements for all road naming reports are attached to this policy as Appendix 4;
b. The criteria for the final listing of proposed names in a road naming report is attached to this policy as Appendix 5; and
c. Once the Committee has reached a decision, Council officers will inform all affected parties, and where relevant, interested parties of the outcome.

11. POPPY PLACES PROJECTS

11.1 Special markings – RSA Poppy
a. The New Zealand Poppy Places Trust encourages Councils and local communities to:

• Identify road names or landmarks that have a link to New Zealand’s military international involvement in a conflict or operational service;
• Research and record the history of these places on the Poppy Places Trust website; and
• Encourage participation in organised events to commemorate, educate and mark a road or landmark sign with the RSA Poppy image;

b. Use of the Returned Servicemen’s Association (RSA) Poppy image on a road or landmark signs requires the approval of the Poppy Places Trust;
c. Under the Poppy Places Trust criteria:

• A road or landmark name must have a link to New Zealand’s international military involvement since the Second Boer War (1899-1902); and
• All requests to commemorate a road or landmark as a Poppy Place requires Council support.

11.2 Definitions
 For clarity, the following definitions apply only to this provision, and do not supersede or replace those at 3. Definitions of this policy:
• Road: any new or existing road or private way in the New Plymouth District;
• Landmark: may include, but is not limited to bridges, cemetery, cenotaph, cycleway, hall, obelisk, park, pool or tree(s); and
• Road or landmark name: may include, but is not limited to an individual(s), battle, military campaign, place or associated military equipment or materials.

11.3 Initiating a Poppy Places Project
a. Any member of the public may request to have a road or landmark in the New Plymouth District commemorated as a Poppy Places Site, subject to the following:

i. The request is submitted on the Council Poppy Places Request Form attached to this policy as Appendix 6;
ii. The request form has been fully completed, and is supported by evidence clearly demonstrating:

• A link between the identified road or landmark name and New Zealand’s international military involvement in a conflict or operational service;
• All sources are referenced, and where relevant, has the copyright holder’s consent to use; and
• Where appropriate, support from relevant stakeholders like next-of-kin, tangata whenua, local communities and groups;

iii. Preferably, the road or landmark has a close link to the historical, social and cultural heritage of the New Plymouth District; and
iv. Where a road or landmark is not owned or administered by Council, the request has the owner or governing body’s support;

b. The process for requesting the commemoration of a road or landmark as a Poppy Place site is attached to this policy as Appendix 7; and
c. All costs associated with a request to commemorate a road or landmark with the RSA Poppy image will be borne by the submittor.

12. ROAD NUMBERING

a. Council may allocate or change a number allocated to any area of land, a building or part of building within the District as set out under s319B of the LGA 1974;
b. Road numbers will be allocated according to the requirements set out in the LINZ Addressing Standard;
c. Numbers will only be issued after a road name has been approved by Council resolution;
d. Council will consider property numbers for a private way, only where it has a road name approved under this policy; and
e. Where Council decides to renumber a road or private way, affected parties will be notified as per section 8 of this policy.

13. STATUTORY NOTIFCATIONS

The statements in this section detail the implementation requirements and responsibilities, once a new name is chosen.
a. Implementation of a new road name
 To meet the requirements of Section 319A of the Local Government Act 1974, Council staff will as soon as is practicable send a copy of the resolution to name or rename a road to the Registrar-General of Land and the Surveyor-General.
b. Assistance to affected parties
 The Council may provide non-financial assistance to affected parties of a road, a private way that has been named or renamed. The assistance may include informing other statutory bodies of the change of address e.g. electoral role, New Zealand Post, Land Information New Zealand.
c. Costs
Any costs incurred by an affected party as a result of the naming, renaming of a road or private way will be the responsibility of the affected party. Costs may include the physical renumbering of properties and replacement of business and commercial stationery.
d. Physical works – road name signs

i. Section 319 (j) of the Local Government Act 1974 provides the Council with the authority to install road name signs showing the new name of the road;
ii. Land Transport Rule Traffic Control Devices 2004 Rule 54002 Clause 4.4(5), authorises the RSA poppy as a logo to be placed on street signs.  The logo commemorates and recognises, as part of the heritage of New Zealanders, the participation of New Zealand in military conflicts and military operational service overseas since 1900;
iii. To align with the New Plymouth District Plan Financial Contributions Policy, for roads formed as part of a subdivision, any road name sign will be installed at the cost of the developer. The maintenance of the road signs will transfer to the Council if and when the road is vested with the Council;
iv. For the renaming of Council owned and maintained roads, the Council will cover the costs to install and maintain the new signs;
v. For private ways, the installation and maintenance of the road name sign is at the cost and responsibility of the owner;
vi. The Council will determine the physical location of all road name signs on roads and private ways; and
vii. All signs have to be installed by a Council approved contractor.

APPENDICES


POLICY CONTACT
 
The policy holder is the Policy Development Team, Strategy Group.

 

POLICY REVIEW
This policy shall be reviewed three yearly from the date the policy is adopted.

NOTES
P11-002 Naming and Renaming of Roads and Rights-of-Way still to be revoked
Amended Council meeting 10 September 2013 (see ECM 1452435)
P06-006 Naming and Renaming of Roads and Rights-Of-Way revoked 24 May 2011