Reference: P11-002 Status: Approved 24 May 2011
This policy clarifies how roads are named and renamed in New Plymouth District to enable transparent decision-making and management of this process.
The policy also explains how private roads and rights-of-way (private ways) may be named or renamed in the district.
The following statements provide information and guide decision-making on the naming and renaming of roads in New Plymouth District.
Legislative authority and obligations
1. Section 319 (j) of the Local Government Act 1974 provides the Council the authority in respect of roads to ‘name and to alter the name of any road and to place on any building or erection on or abutting on any road a plate bearing the name of the road’.
Councils position on road naming
2. Road names can promote a sense of place connection for residents of a road, mana whenua and the local community. The Council acknowledges this connection and understands the importance of choosing the appropriate road name in maintaining and enhancing this relationship. Through this policy, the Council aims to ensure that road naming and renaming is an inclusive process where all affected parties have the opportunity to participate in the naming process.
Reasons for naming and renaming
3. Roads are usually required to be named at the time they are created which is usually following the granting of a subdivision consent with roads being formed as part of the subdivision. 4. Roads may be required to be renamed for various reasons including the following:
Principles for naming and renaming of roads 5. The following principles apply to the naming and renaming of roads:
Process for naming and renaming of roads Statements 6 to 11 detail the process for naming and renaming of roads (a flow chart of the process is also included in Appendix One).
6. Identifying and notifying interested and affected parties Once a road requires naming or renaming the Council will identify and notify affected and interested parties.
7. Proposing names As part of the consultation process, affected parties will receive a road name form to complete if they wish to propose a name for the road.
The Council will only accept a proposed road name on a completed road name form.
Any proposed name will be required to be accompanied by information supporting the name and explaining how it meets the assessment criteria. A proposed name may or may not be accompanied by a road descriptor. In general the road descriptor will reflect the geography of the area, the layout of the road or the public/private nature of the road. For example, a road going up hill might be called a “hill” or “rise”, a loop road might be called a “crescent” and a private right-of-way might be called a “way” or “mews”. If the proposed name is not accompanied by a road descriptor or the Council determines that a proposed road descriptor is not appropriate for the road then the Council may determine an appropriate descriptor.
The Council may reject any road name form that is not completed in full, or if the information in the form is not of sufficient detail to enable accurate assessment of the name.
The Council encourages affected parties to consult with each other and work together to propose a road name. The popularity of a proposed road name is a significant factor in determining whether a name is reported to the delegated authority for final selection of the road name. 8. Guidance when choosing Maori namesWhen individuals, as opposed to iwi/hapu, are proposing a name care should be taken with tupuna or ancestral names as these do not belong to any one person and may cause offence to other descendants of that tupuna. Endorsement by the hapû or iwi of the area should accompany any proposed tupuna name.
Maori names associated with the whenua (land), tribal rohe, geographical place or site, historical event, object, or spiritual or cultural connections are preferred. Endorsement by associated hapû or iwi of the area should accompany any proposed name.
9. Assessing proposed road namesThe Council will assess proposed names from affected parties against the following criteria.
Names will be accepted as long as they:
Any name that does not favourably meet these criteria will not normally be accepted. 10. Reporting proposed road names Irrespective of the number of proposed names that meet the assessment criteria there is a maximum of four proposed names that will be made available for final selection by the delegated authority. The four proposed names will be determined by the following process:
11. Final decisionThe delegated authority will receive a report with a maximum of four names per road including a recommended name for the road. The delegated authority will choose the name of the road.
All affected and interested parties will be informed of the new road name.
Naming and renaming of private roads and rights-of-way (private ways)
12. The Council has no legal obligation to name or rename a private road or right-of-way.
13. Private roads and rights-of-way with a minimum of five present or future properties may be named or renamed at the request of the owner(s) of the private road or right-of-way.
14. The Council will only receive proposals for names from the owner of the private road or right-of-way. A maximum of two names per private road or right-of-way may be proposed.
15. For a name to be considered the owner(s) is required to obtain written consent from the following affected parties:
Names have to meet the assessment criteria as detailed in Statement 9 of this policy.
16. The delegated authority will receive a report with all the proposed names that meet the assessment criteria including a recommended name for the road. The delegated authority will choose the name of the road.
Implementation of a new name
Statements 17 to 21 detail the implementation requirements and responsibilities once a new name is chosen.
17. Statutory notificationsTo meet the requirements of Section 319A of the Local Government Act 1974, Council staff will as soon as is practicable send a copy of the resolution to name or rename a road to the Registrar-General of Land and the Surveyor-General. 18. Assistance to affected parties The Council may provide non-financial assistance to affected parties of a road, a private road or right-of-way that has been named or renamed. The assistance may include informing other statutory bodies of the change of address e.g. electoral role, New Zealand Post, Land Information New Zealand. 19. Costs Any costs incurred by an affected party as a result of the naming and renaming of a road, a private road or right-of-way will be the responsibility of the affected party. Costs may include the physical renumbering of properties and replacement of business and commercial stationary. 20. Allocation of numbers Council staff, in accordance with Section 319B of the Local Government Act 1974, will allocate numbers to affected properties of a road, a private road or right-of-way that has been named or renamed. 21. Physical works - road name signs Section 319 (j) of the Local Government Act 1974 provides the Council with the authority to install road name signs showing the new name of the road.
To be in line with the New Plymouth District Plan Financial Contributions Policy, for roads formed as part of a subdivision any road name sign will be installed at the cost of the developer. The maintenance of the road signs will transfer to the Council if/when the road is vested with the Council. For the renaming of Council owned and maintained roads, the Council will cover the costs to install and maintain the new signs. For private roads and rights-of-ways, the installation and maintenance of the road name sign is at the cost and responsibility of the owner. The Council will determine the physical location of all road name signs on roads, private roads and rights-of-way.
All signs have to be installed by a Council approved contractor.
The policy holder is the Team within the Group.
This policy shall be reviewed three yearly from the date the policy is adopted.Reviewed three yearly (next review 2014).Return to top