Agendas and Minutes

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Agendas and Minutes

An agenda is prepared for each meeting, this lists the matters to be considered and discussed and provides reports on those issues.

First on the agenda is the public comment session (except for a Council meeting) followed by deputations. Other business follows.

• Meeting dates

Council Meetings

The full Council meets on a six-weekly cycle.

Hearings Commission

The commission meets on an ad-hoc basis to hear and determine all matters where a formal hearing is required under particular acts, regulations and policy.

Policy Committee

The purpose of this committee is to develop strategies, policies and plans for the Council to promote the district’s community outcomes and priorities and consider matters that are not the function of other committees.

Monitoring Committee

The monitoring committee ensures that our Long-Term Plan and Annual Plan are effectively and efficiently implemented. This includes the delivery of services and asset management in accordance with the approved plans and policies and monitoring our performance, progress and financial position. The committee also ensures that all activities comply with appropriate legislation, strategies, policies and plans.

Creative Communities Advisory Committee

This committee meets twice a year and is responsible for allocating the creative communities funding that the Council receives from Creative New Zealand.

Len Lye Committee

This joint committee of the Council and the Len Lye Foundation provides for the planning and management of Len Lye works.

Funding Subcommittee

This subcommittee implements and administers the Creative Communities New Zealand scheme, community funding contracts and social service grants.

Komiti Māori

This subcommittee enables Māori to have input into Council processes by investigating and reporting on issues that may impact on Māori.

Iwi Liaison Subcommittee

Following the 2010 Triennial Election an Iwi Liaison Subcommittee was not establised.  The Council has established a Komiti Maori.  Copies of their agendas and minutes can be viewed on the Komiti Maori page.

Youth Subcommittee

This subcommittee represents the district’s young people by making comments on reports to the Council or its committees that will have an impact on young people and finding out more about matters related to the district’s youth.

Clifton Community Board

Inglewood Community Board

Kaitake Community Board

Waitara Community Board