Events

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Information for Event Organisers

Consents, Licences and Consultation | Health and Safety Guidelines | Traffic Management and Parking

Do you want to hold an event in New Plymouth District? We can help you obtain the relevant consents and recommend an appropriate venue for your event.

Running an event

Step 1: We will help you in gaining approvals, or set up meetings for further discussion about your event.
You will need to provide detailed information including:

The type of event, e.g. fundraising, sporting, national, international.
Date, time and duration.
Expected numbers of participants and visitors/audience members.
Venue/location, or the route the event will take.
Ancillary facilities such as retail shops, food and liquor outlets.
Set-up and pack down requirements.

Step 2: Fill out and return the necessary forms and provide a site map.
The map should indicate:

The location of all activities.
Entry/access points and exits.
Toilets, first aid stations, lost persons facilities and access for disabled people.
Liquor and food stalls, and the proposed licensed area.
Parking areas and bus drop-offs.
Temporary structures such as marquees and grandstands.

Step 3: Run event.

Step 4: Follow-up call or debrief meeting with the council.

What may be required

A resource consent.
A building consent for temporary structures e.g. marquees.
A traffic management plan and road closures.
Parking.
Other footpath/road reserve activities.
Food and liquor licences.
Waste management plan.
Amusement devices or fireworks licence.
Fire permits.
Consultation with affected parties.
A health and safety plan.
Public liability insurance.
A damage bond.

Checklist

Type of application	Timeframe (working days)	Application form required	Price
Road closure	Min. 50 days	Yes	$370
Traffic management plan			Est. $150 - $300
Advertising			Est. $200
Street banner	20 days	Yes	$62 + $10* per week
Marches / parade	20 days	Yes	$77*
Food stalls	60 days	Yes	$57
Special licence and building consent (marquee)	20 days	Yes	$220
Building consent	20 days	Yes	$220
Special licence	20 days	Yes	$63
Resource consent	20 days	Yes	$350 - $800
Amusement devices	5 days	Yes	$10
Pavement activities	5 days		No fee
Parking hoods	Same day		$10 per 1/2 day + $44 bond

* Does not apply for registered charities or non-profit incorporated societies.

Application forms

Booking public spaces, resources and funding

We can provice information on local resources, funding and information about booking public spaces, parks, reserves, streets or venues (e.g. TSB Showplace or Yarrow Stadium). Terms and conditions for specific venues will be provided but please note that all NPDC venues, parks, playgrounds, sportgrounds and walkways are smoke free.

For beach or water activities contact Taranaki Regional Council on 0800 736 222. For events at Ngamotu Beach contact Port Taranaki on 06-751 0200.

Venture Taranaki administiers a major events fund which is available for events that meet et economic, social, cultural and marketing criteria.